Faq’s About Software Licence Monitoring with CQFLEXMON Understanding your software portfolio is crucial in order for you to manage it effectively. It can bring enormous benefits and help you avoid any non-conformities. Throughout this blog post, I will be looking at some questions I get asked quite frequently in regard to Symetri’s software licence monitoring tool, CQFlexMon. HOW MANY USERS DOES A COMPANY NEED TO HAVE TO BENEFIT FROM SOFTWARE LICENCE MONITORING WITH CQFLEXMON?
With my experience, I would say the cost of the subscription per licence is the key. Some of our customers have 15,000 users, but the smaller customers may still have very expensive software subscriptions. A company with 10 users, for example, may well use niche software that is very expensive, a saving of 1 or 2 subscriptions could bring a great return on investment from using CQFlexMon. Also, the customers considered smaller may also have a lot of subscriptions we can monitor in CQFlexMon, and therefore the savings that could be made could be considerable. We monitor the ‘.exe’ files as well as licence managers, meaning CQFlexMon becomes a great tool for analysing usage. HOW QUICKLY CAN I ROLL OUT THE SOLUTION TO MY 10 USERS/ 100 USERS/ 400 USERS? This question is dependent on what you would like to monitor with CQFlexMon and your infrastructure. When trying to monitor network licences, the CQFlexMon server will poll these to get the usage data, so as soon as it is configured, data will start to be collected. When monitoring ‘.exe’ files, we are able to supply you with a local service package ‘.MSI’ file. This can be deployed using a /q switch, making it silent, using whichever deployment method you currently use. PDQ, SCCM, Intune, Datto RMM are a few our customers are currently using to push out the package. Group Policy can be used, however may make it slower to reach the endpoints. HOW LONG SHOULD I HAVE CQFLEXMON RUNNING BEFORE I CAN TRULY ANALYSE THE DATA? We have been able to monitor and produce licence optimisation reports, based on a few weeks of data. A key factor to consider is the time of the year the data has been collected in. In the UK, July, August and December may display lower licence usage, due to the number of employees on holiday in comparison to other months. We need to make sure we take these factors into consideration, when analysing the results. I would recommend gathering data away from the seasons well known for holidays, to gain a more accurate understanding of your usage. WHEN WOULD BE THE BEST TIME TO CONSIDER INVESTING IN CQFLEXMON? As soon as possible. Some of our customers find it useful to understand their usage before their licence renewal is due, 3 months before to ensure they are buying the right amount and type of licences needed. Not everyone has so much time, in these cases we have helped them gather data for only a couple of weeks before their renewal date. Data is significant to have for as long as possible before the renewal, to help you make an informed decision on licence requirements. Another thing to consider, is the constant changing picture of employees within the business and different projects being worked on. With the business ever changing, it is always good to keep an eye on these things. ARE THE SYSTEM REQUIREMENTS FOR CQFLEXMON COSTLY? No there aren’t, CQFlexMon can be installed on existing infrastructure. A considerable amount ofcustomers like to create a new server for CQFlexMon, this way it is all kept in one place. Others, however, have installed it on an existing server that is already in use for other roles. At Symetri, we can host the solution for you, which can reduce any additional costs for extra hardware or software licences. CQFLEXMON HAS SEVERAL MODULES, DO I HAVE TO PURCHASE ALL MODULES AT ONCE? No you don’t, CQFlexMon is a very flexible solution enabling you to get what you need out of the solution. First, we start with a requirement meeting to discuss your needs, options, and costs. During the year, you may want to include more vendors or licence servers to be monitored, which will need additional requirements and can easily adjust the licence according to your needs. A considerable number of customers also purchase a licence optimisation report, once realising they need assistance to make the right licencing decision. A SAM compliance project can be started at any point. Find out more about the CQFlexMon modules here. If you would like to find out more about CQFlexMon, visit our product page. Or if you have any further questions and would like to book an appointment to discuss how we can help you monitor your software licence usage, please complete our form here.
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